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HR Forms

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# NAME DESCRIPTION CATEGORY UPDATED
P142 Notice of Improvement Needed Unsatisfactory Performance
ID: P142
Employee Relations
Employee Notice of Unsatisfactory Performance and Improvement Needed Form.
Employee Relations
10/20/23
P151 Panel Physician Selection
ID: P151
Benefits
Acknowledgement of employee review of panel physicians selection.
Benefits
10/20/23
P152 Selective Service Registration Questionnaire
ID: P152
General
Selective service registration questionnaire (males only)
General
08/04/20
P86 Non-paid Affiliation Appointment
ID: P86
Employee Administration
Non-paid affiliation appointment form.
Employee Administration
11/03/23
N/A Counseling Memorandum on Performance
ID: N/A
Employee Relations
Sample performance counseling memorandum form.
Employee Relations
10/20/23
N/A Counseling Memorandum on Behavior
ID: N/A
Employee Relations
Sample behavioral counseling memorandum form.
Employee Relations
10/06/23
N/A Letter Placing an Employee on Leave for Administrative/Civil and Work-Related Leave Pending Internal Investigation
ID: N/A
Employee Relations
Sample letter placing an employee on leave for administrative/civil and work-related leave pending internal investigation.
Employee Relations
10/20/23
129-01-004 Written Notice
ID: 129-01-004
Employee Relations
Important information concerning issuing a written notice
Employee Relations
10/20/23
N/A Resignation Acceptance Letter
ID: N/A
Employee Relations
Resignation acceptance letter for Virginia Tech employees.
Employee Relations
10/20/23
N/A Due Process Letter (After Investigation)
ID: N/A
Employee Relations
Sample Due Process letter to be used when employee has been on pre-disciplinary leave pending investigation.
Employee Relations
10/20/23
N/A Due Process Letter (No Investigation)
ID: N/A
Employee Relations
Sample Due Process letter to be used when there is no pending investigation.
Employee Relations
10/20/23
N/A Letter Terminating Wage Employment
ID: N/A
Employee Relations
Sample letter terminating wage employment.
Employee Relations
10/20/23
N/A Letter Terminating Probationary Employment
ID: N/A
Employee Relations
Sample letter terminating probationary employment.
Employee Relations
10/20/23
N/A Pre-Disciplinary Leave Letter Pending Standards of Conduct Investigation
ID: N/A
Employee Relations
Sample letter placing an employee on pre-disciplinary leave pending standards of conduct investigation.
Employee Relations
10/20/23
P188 Memorandum of Agreement and Promissory Note For Tuition Credits
ID: P188
Benefits
Memorandum of Agreement and Promissory Note for Tuition Credits in Accordance with Policy 4800, Tuition Benefits Program for Salaried Employees.
Benefits
01/29/25
N/A Consent For Prospective Supervisor to Review Personnel File
ID: N/A
Employee Administration
Consent form for employee personnel file to be reviewed by authorized person or agency.
Employee Administration
11/03/23
P3A P3A – Staff and Faculty Actions or Change of Status
ID: P3A
Employee Administration
Report of staff and faculty actions or change of status. Please submit this document to Human Resources via the P3A form Service Request: https://vthr.teamdynamix.com/TDClient/1820/Portal/Requests/ServiceDet?ID=54927%20
Employee Administration
12/20/24
P4B Request for Employee Leave
ID: P4B
Human Resources
Request for employee leave form. Should be submitted as soon as leave decisions are made.
Human Resources
10/20/23
P6A Leave Sharing Donor Form
ID: P6A
Leave
Leave sharing donor form.
Leave
10/20/23
P12B Change of Name, Address or Social Security Number (SSN)
ID: P12B
Employee Administration
Form used by employees to change name, address or SSN.
Employee Administration
11/03/23
P14A Part Time Temporary Faculty Appointment Authorization For Payment
ID: P14A
Employee Administration
Provides wage compensation for part-time temporary faculty-level services in instruction, research, outreach or administration.
Employee Administration
10/20/23
P99 Request for Human Resources Records
ID: P99
Employee Administration
Request form to review or receive copies of official personnel records from Human Resources.
Employee Administration
11/03/23
P108 Emergency Hire Extension
ID: P108
Employee Administration
Emergency hire form for non-student wage employment.
Employee Administration
11/03/23
P120 Personnel Signature Authorization
ID: P120
Employee Administration
Human Resources Signature Authorization from the Dean or Vice President of a specified department.
Employee Administration
11/03/23
P153 Request to Establish Employee Award or Recognition Program
ID: P153
Compensation
Request for to establish employee award or recognition programs. Brief description, participating departments, and funding source.
Compensation
10/20/23
P154 Employee Recognition Award Payment and Leave Form
ID: P154
Compensation
Employee Recognition Aware Payment and Leave Form (Prior program approval required)
Compensation
10/20/23
N/A Return To Work Release
ID: N/A
Leave
Return to work release form based on evaluation.
Leave
11/03/23
N/A Shelter Leave / One Time Deferral 403(b)
ID: N/A
Benefits
Sheltered leave/additional pay defferal form to modify salary as indicated.
Benefits
10/20/23
SS Summer Session Teaching Appointments
ID: SS
Employee Administration
This form is used for summer session 1 and 2 teaching appointments.
Employee Administration
11/03/23
N/A Summer Sessions Research Appointments
ID: N/A
Employee Administration
Form used for the summer session research appointments only.
Employee Administration
11/03/23
N/A Volunteer Sample Letter
ID: N/A
Policy and Compliance
Volunteer services sample letter including summary of duties and responsibilities.
Policy and Compliance
10/20/23
N/A Paid Parental Leave Eligibility
ID: N/A
Leave
Paid Parental Leave Eligibility Application Form
Leave
10/20/23
N/A FMLA - Certification of Health Care for Employee’s Serious Health Condition
ID: N/A
Leave
Family and Medical Leave Act of 1993 - Employee Packet
Leave
10/20/23
N/A FMLA - Certification of Health Care for Family Member's Serious Health Condition
ID: N/A
Human Resources
Family and Medical Leave Act of 1993 - Employee Packet
Human Resources
10/20/23
N/A Conviction Check Request
ID: N/A
Policy and Compliance
Request conviction and other pre-employment checks.
Policy and Compliance
03/27/23
P6 Leave Sharing Recipient Form
ID: P6
Leave
Leave sharing recipient form - reason for leave, estimated length of absence, and rights.
Leave
10/20/23
P14 Sample Letter for Part-Time Temporary Wage Appointment
ID: P14
Employee Administration
Sample letter for part-time temporary wage appointment. Some information is instructional and you need to put in the appropriate information.
Employee Administration
11/03/23
A10385 State Active Enrollment
ID: A10385
Benefits
State health benefits program enrollment form for employees.
Benefits
04/30/24
F52833 Securian Enrollment Form
ID: F52833
Benefits
Enrollment application for VRS optional group life insurance with Securian Financial.
Benefits
10/20/23
F53411 Securian Change Form
ID: F53411
Benefits
No Description
Benefits
10/06/23
F52749 Securian Evidence of Insurability
ID: F52749
Benefits
No Description
Benefits
10/20/23
P12W Wage Employee Appointment Record
ID: P12W
Employee Administration
Wage employee appointment record form.
Employee Administration
11/03/23
N/A Reappointment Administrative Professional FT Academic Year Regular
ID: N/A
Recruiting
Re-appointment terms for AP faculty in full-time academic year regular roles.
Recruiting
10/20/23
N/A Reappointment Administrative Professional FT Academic Year Restricted
ID: N/A
Recruiting
Re-appointment terms for AP faculty in full-time academic year restricted roles.
Recruiting
10/20/23
N/A Reappointment Administrative Professional FT Calendar Year Regular
ID: N/A
Recruiting
Re-appointment terms for AP faculty in full-time calendar year regular roles.
Recruiting
10/20/23
N/A Reappointment Administrative Professional FT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for AP faculty in full-time calendar year restricted roles.
Recruiting
10/20/23
N/A Reappointment Administrative Professional PT Calendar Year Regular
ID: N/A
Recruiting
Re-appointment terms for AP faculty in part-time calendar year regular roles.
Recruiting
10/20/23
N/A Reappointment Administrative Professional PT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for AP faculty in part-time calendar year restricted roles.
Recruiting
10/20/23
N/A Reappointment Research FT Academic Year Restricted
ID: N/A
Recruiting
Re-appointment terms for research faculty in full-time academic year restricted roles.
Recruiting
10/20/23
N/A Reappointment Research FT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for research faculty in full-time calendar year restricted roles.
Recruiting
10/20/23
N/A Reappointment Research PT Academic Year Restricted
ID: N/A
Recruiting
Re-appointment terms for research faculty in part-time academic year restricted roles.
Recruiting
10/20/23
N/A Reappointment Research PT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for research faculty in part-time calendar year restricted roles.
Recruiting
10/20/23
N/A Reappointment Teaching & Research FT Academic Year Regular One Year
ID: N/A
Recruiting
Re-appointment terms for one year for teaching and research faculty in full-time academic year regular roles.
Recruiting
10/20/23
N/A Reappointment Teaching & Research FT Calendar Year Regular One Year
ID: N/A
Recruiting
Re-appointment terms for one year for teaching and research faculty in full-time calendar year regular roles.
Recruiting
10/20/23
N/A Reappointment Teaching & Research FT Academic Year Restricted
ID: N/A
Recruiting
Re-appointment terms for teaching and research faculty in full-time academic year restricted roles.
Recruiting
11/06/23
N/A Reappointment Teaching & Research FT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for teaching and research faculty in full-time calendar year restricted roles.
Recruiting
10/20/23
N/A Reappointment Teaching & Research PT Academic Year Restricted
ID: N/A
Recruiting
Re-appointment terms for teaching and research faculty in part-time academic year restricted roles.
Recruiting
10/20/23
N/A Reappointment Teaching & Research PT Calendar Year Restricted
ID: N/A
Recruiting
Re-appointment terms for teaching and research faculty in part-time calendar year restricted roles.
Recruiting
10/20/23
P36 Request for Additional/Outside Employment for Classified or University Staff
ID: P36
Employee Administration
This form should be used by classified and university staff members to seek advance approval for additional employment outside of Virginia Tech in accordance with Policy 4070.
Employee Administration
11/03/23
P126 Memorandum of Agreement for Educational Aid Reimbursement
ID: P126
Benefits
This memorandum of agreement needs to be completed per Policy 4800, Tuition Benefits Program for Salaried Employees
Benefits
01/29/25
N/A Tuition waiver requests
ID: N/A
Benefits
Online form used to create tuition waiver requests
Benefits
10/24/24
N/A Recruitment Consultation Request
ID: N/A
Recruiting
Complete this form to start recruitment initiation with the HR Recruitment team. Please enter information as thoroughly as possible.
Recruiting
03/09/20
N/A Orientation Scheduler
ID: N/A
Orientation
Form for self-scheduling an orientation session
Orientation
04/30/20
VRS65 Faculty Election of Retirement Plan
ID: VRS65
Benefits
No Description
Benefits
10/20/23
N/A Pool Certification Template
ID: N/A
Recruiting
This form should be used to certify a faculty pool for a position prior to moving to an job offer.
Recruiting
10/06/23
N/A Election to Change Optional Retirement Plan Provider
ID: N/A
Benefits
Change Retirement Plan Provider
Benefits
10/06/23
N/A Prior Leave Accrual Transfer
ID: N/A
Leave
Prior Leave Accrual Transfer form
Leave
10/20/23
N/A HR Representatives
ID: N/A
Strategic Initiatives
HR representatives for senior management areas.
Strategic Initiatives
06/06/24
N/A Request to Convert from Classified to University Staff
ID: N/A
Compensation
This form needs to be completed by the employee and HR rep when an employee converts from classified to university staff.
Compensation
10/20/23
N/A Supervisor Bulk ePAF Update
ID: N/A
Employee Administration
Bulk supervisor update form
Employee Administration
11/06/23
P89 Memorandum of Agreement - Bonus
ID: P89
Policy and Compliance
Promissory note to be completed when recruitment or retention bonus is offered.
Policy and Compliance
10/14/24
P146 Request for Extension of Probationary Period
ID: P146
Staff Performance
Form to request probationary extension for staff within first year
Staff Performance
03/27/25

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