HR Forms
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| # | NAME | DESCRIPTION | CATEGORY | ACTIONS |
|---|---|---|---|---|
| P142 | Notice of Improvement Needed Unsatisfactory Performance | Employee Notice of Unsatisfactory Performance and Improvement Needed Form. | Employee Relations | |
| P151 | Panel Physician Selection | Acknowledgement of employee review of panel physicians selection. | Benefits | |
| P152 | Selective Service Registration Questionnaire | Selective service registration questionnaire (males only) | General | |
| P86 | Non-paid Affiliation Appointment | Non-paid affiliation appointment form. | Employee Administration | |
| Counseling Memorandum on Performance | Sample performance counseling memorandum form. | Employee Relations | ||
| Counseling Memorandum on Behavior | Sample behavioral counseling memorandum form. | Employee Relations | ||
| Letter Placing an Employee on Leave for Administrative/Civil and Work-Related Leave Pending Internal Investigation | Sample letter placing an employee on leave for administrative/civil and work-related leave pending internal investigation. | Employee Relations | ||
| 129-01-004 | Written Notice | Important information concerning issuing a written notice | Employee Relations | |
| Resignation Acceptance Letter | Resignation acceptance letter for Virginia Tech employees. | Employee Relations | ||
| Due Process Letter (After Investigation) | Sample Due Process letter to be used when employee has been on pre-disciplinary leave pending investigation. | Employee Relations | ||
| Due Process Letter (No Investigation) | Sample Due Process letter to be used when there is no pending investigation. | Employee Relations | ||
| Letter Terminating Wage Employment | Sample letter terminating wage employment. | Employee Relations | ||
| Letter Terminating Probationary Employment | Sample letter terminating probationary employment. | Employee Relations | ||
| Pre-Disciplinary Leave Letter Pending Standards of Conduct Investigation | Sample letter placing an employee on pre-disciplinary leave pending standards of conduct investigation. | Employee Relations | ||
| P188 | Memorandum of Agreement and Promissory Note For Tuition Credits | Memorandum of Agreement and Promissory Note for Tuition Credits in Accordance with Policy 4800, Tuition Benefits Program for Salaried Employees. | Benefits | |
| Consent For Prospective Supervisor to Review Personnel File | Consent form for employee personnel file to be reviewed by authorized person or agency. | Employee Administration | ||
| P3A | P3A – Staff and Faculty Actions or Change of Status | Report of staff and faculty actions or change of status. Please submit this document to Human Resources via the P3A form Service Request: https://vthr.teamdynamix.com/TDClient/1820/Portal/Requests/ServiceDet?ID=54927%20 | Employee Administration | |
| P4B | Request for Employee Leave | Request for employee leave form. Should be submitted as soon as leave decisions are made. | Human Resources | |
| P6A | Leave Sharing Donor Form | Leave sharing donor form. | Leave | |
| P12B | Change of Name, Address or Social Security Number (SSN) | Form used by employees to change name, address or SSN. | Employee Administration | |
| P14A | Part Time Temporary Faculty Appointment Authorization For Payment | Provides wage compensation for part-time temporary faculty-level services in instruction, research, outreach or administration. | Employee Administration | |
| P99 | Request for Human Resources Records | Request form to review or receive copies of official personnel records from Human Resources. | Employee Administration | |
| P108 | Emergency Hire Extension | Emergency hire form for non-student wage employment. | Employee Administration | |
| P120 | Personnel Signature Authorization | Human Resources Signature Authorization from the Dean or Vice President of a specified department. | Employee Administration | |
| P153 | Request to Establish Employee Award or Recognition Program | Request for to establish employee award or recognition programs. Brief description, participating departments, and funding source. | Compensation | |
| P154 | Employee Recognition Award Payment and Leave Form | Employee Recognition Aware Payment and Leave Form (Prior program approval required) | Compensation | |
| Return To Work Release | Return to work release form based on evaluation. | Leave | ||
| Shelter Leave / One Time Deferral 403(b) | Sheltered leave/additional pay defferal form to modify salary as indicated. | Benefits | ||
| SS | Summer Session Teaching Appointments | This form is used for summer session 1 and 2 teaching appointments. | Employee Administration | |
| Summer Sessions Research Appointments | Form used for the summer session research appointments only. | Employee Administration | ||
| Volunteer Sample Letter | Volunteer services sample letter including summary of duties and responsibilities. | Policy and Compliance | ||
| Paid Parental Leave Eligibility | Paid Parental Leave Eligibility Application Form | Leave | ||
| FMLA - Certification of Health Care for Employee’s Serious Health Condition | Family and Medical Leave Act of 1993 - Employee Packet | Leave | ||
| FMLA - Certification of Health Care for Family Member's Serious Health Condition | Family and Medical Leave Act of 1993 - Employee Packet | Human Resources | ||
| Conviction Check Request | Request conviction and other pre-employment checks. | Policy and Compliance | ||
| P6 | Leave Sharing Recipient Form | Leave sharing recipient form - reason for leave, estimated length of absence, and rights. | Leave | |
| P14 | Sample Letter for Part-Time Temporary Wage Appointment | Sample letter for part-time temporary wage appointment. Some information is instructional and you need to put in the appropriate information. | Employee Administration | |
| A10385 | State Active Enrollment | State health benefits program enrollment form for employees. | Benefits | |
| F52833 | Securian Enrollment Form | Enrollment application for VRS optional group life insurance with Securian Financial. | Benefits | |
| F53411 | Securian Change Form | Benefits | ||
| F52749 | Securian Evidence of Insurability | Benefits | ||
| P12W | Wage Employee Appointment Record | Wage employee appointment record form. | Employee Administration | |
| Reappointment Administrative Professional FT Academic Year Regular | Re-appointment terms for AP faculty in full-time academic year regular roles. | Recruiting | ||
| Reappointment Administrative Professional FT Academic Year Restricted | Re-appointment terms for AP faculty in full-time academic year restricted roles. | Recruiting | ||
| Reappointment Administrative Professional FT Calendar Year Regular | Re-appointment terms for AP faculty in full-time calendar year regular roles. | Recruiting | ||
| Reappointment Administrative Professional FT Calendar Year Restricted | Re-appointment terms for AP faculty in full-time calendar year restricted roles. | Recruiting | ||
| Reappointment Administrative Professional PT Calendar Year Regular | Re-appointment terms for AP faculty in part-time calendar year regular roles. | Recruiting | ||
| Reappointment Administrative Professional PT Calendar Year Restricted | Re-appointment terms for AP faculty in part-time calendar year restricted roles. | Recruiting | ||
| Reappointment Research FT Academic Year Restricted | Re-appointment terms for research faculty in full-time academic year restricted roles. | Recruiting | ||
| Reappointment Research FT Calendar Year Restricted | Re-appointment terms for research faculty in full-time calendar year restricted roles. | Recruiting | ||
| Reappointment Research PT Academic Year Restricted | Re-appointment terms for research faculty in part-time academic year restricted roles. | Recruiting | ||
| Reappointment Research PT Calendar Year Restricted | Re-appointment terms for research faculty in part-time calendar year restricted roles. | Recruiting | ||
| Reappointment Teaching & Research FT Academic Year Regular One Year | Re-appointment terms for one year for teaching and research faculty in full-time academic year regular roles. | Recruiting | ||
| Reappointment Teaching & Research FT Calendar Year Regular One Year | Re-appointment terms for one year for teaching and research faculty in full-time calendar year regular roles. | Recruiting | ||
| Reappointment Teaching & Research FT Academic Year Restricted | Re-appointment terms for teaching and research faculty in full-time academic year restricted roles. | Recruiting | ||
| Reappointment Teaching & Research FT Calendar Year Restricted | Re-appointment terms for teaching and research faculty in full-time calendar year restricted roles. | Recruiting | ||
| Reappointment Teaching & Research PT Academic Year Restricted | Re-appointment terms for teaching and research faculty in part-time academic year restricted roles. | Recruiting | ||
| Reappointment Teaching & Research PT Calendar Year Restricted | Re-appointment terms for teaching and research faculty in part-time calendar year restricted roles. | Recruiting | ||
| P36 | Request for Additional/Outside Employment for Classified or University Staff | This form should be used by classified and university staff members to seek advance approval for additional employment outside of Virginia Tech in accordance with Policy 4070. | Employee Administration | |
| P126 | Memorandum of Agreement for Educational Aid Reimbursement | This memorandum of agreement needs to be completed per Policy 4800, Tuition Benefits Program for Salaried Employees | Benefits | |
| Tuition waiver requests | Online form used to create tuition waiver requests | Benefits | ||
| Recruitment Consultation Request | Complete this form to start recruitment initiation with the HR Recruitment team. Please enter information as thoroughly as possible. | Recruiting | ||
| Orientation Scheduler | Form for self-scheduling an orientation session | Orientation | ||
| VRS65 | Faculty Election of Retirement Plan | Benefits | ||
| Pool Certification Template | This form should be used to certify a faculty pool for a position prior to moving to an job offer. | Recruiting | ||
| Election to Change Optional Retirement Plan Provider | Change Retirement Plan Provider | Benefits | ||
| Prior Leave Accrual Transfer | Prior Leave Accrual Transfer form | Leave | ||
| N/A | HR Representatives | HR representatives for senior management areas. | Strategic Initiatives | |
| N/A | Request to Convert from Classified to University Staff | This form needs to be completed by the employee and HR rep when an employee converts from classified to university staff. | Compensation | |
| Supervisor Bulk ePAF Update | Bulk supervisor update form | Employee Administration | ||
| P89 | Memorandum of Agreement - Bonus | Promissory note to be completed when recruitment or retention bonus is offered. | Policy and Compliance | |
| P146 | Request for Extension of Probationary Period | Form to request probationary extension for staff within first year | Staff Performance |